As a manager, it’s your job to ensure performance reviews are productive and valuable conversations. Check out these tips to find ways you can improve your performance management methods.
Focus on Clear Examples
Enhancing performance reviews and improving productivity requires more than simply telling team members to work harder. Bringing up specific past situations and discussing different ways employees could have responded will help your team identify areas of improvement.
For example, let’s say an employee gives a subpar presentation. Instead of vaguely telling them to do better, sit down and review their presentation with them. Point out areas where they could improve, such as planning adequate time to practice or doing more research to develop ideas better. Giving concrete examples of what they can change will help employees feel more confident in making those changes and improving their performance.
Prioritize Your Employee
When you meet with an employee during a performance review, the discussion should revolve entirely around them. Focus on their abilities, goals, and opportunities — not on comparisons between them and other team members. Performance ratings can be valuable metrics, but you should not use them to rank employees and degrade morale in performance reviews.
Performance reviews should be a collaborative effort, so share responsibility by allowing employees to direct parts of the conversation. Your goal should be to create a safe space for team members to share concerns, feedback, and ideas.
Emphasize Honesty and Transparency
A performance review is an opportunity to honestly assess an employee’s progress and improvement opportunities. If they have achieved their goals, give them the praise they deserve. If they urgently need to make changes to improve their efforts, ensure your feedback is clear and direct.
Giving false praise or focusing solely on improvements can lead employees to think they are doing better or worse than they actually are. In addition, offering incomplete or incorrect feedback can prevent employees from learning from mistakes and improving their performance, which can affect multiple areas of your business.
Build on Past Feedback
Employees come to performance reviews wanting to know how they have improved and what more they can do to reach goals and take advantage of opportunities. Take detailed notes during performance reviews and after casual conversations to continually build off past feedback and previous goals.
Avoiding repetitive advice will ensure your performance reviews are effective discussions that promote growth. If you notice that employees have yet to implement your feedback and are still struggling with the same performance issues you’ve already tried to address, you may need to adjust the way you provide feedback and come up with new ideas to get your message across.
Make Performance Reviews a Priority
When you prioritize performance reviews, everyone benefits, including:
- Employees: Employees will notice when their managers care about their success. Consistent reviews will help them achieve goals and focus on improvement, leading to greater career and personal development.
- Managers: Performance reviews give managers insight into their teams and how they can plan for better performance. They also give managers a chance to resolve minor concerns before they escalate into significant problems.
- Business: Your business as a whole will benefit from employees and managers dedicated to improving performance. More productive employees will lead to better business results and more revenue.
Commit to Following Up
A performance review is only as effective as your follow-up efforts are. You can discuss performance for hours, but change will only come when you hold employees accountable and regularly follow up on their goals.
Following up with employees also allows you to address concerns as they arise and provide answers as team members need. Checking in with your employees will show your support and availability and enable your team to move forward confidently, knowing you are there to help them achieve higher performance levels.
Enhance Reviews With Performance Management Software
Performance management software can streamline your processes by improving communication in ways that benefit every person within your organization. When you add software to your operations, you can create a seamless performance management system that promotes success.
With the right performance management software guiding your organization, employees can enjoy:
Meanwhile, managers can enjoy: